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Activity analysis

Understand the work being done across your organization to ensure you’re investing your resources in the right way. 

Are your people spending the right amount of time on the right activities and tasks?

Understanding whether you’re investing your resources in the right way isn’t always straightforward. Exploring the connection between your people and the work being done across the organization requires a considerable effort. This is especially true in large organizations with data scattered across multiple systems or spreadsheets and information being measured in different ways by HR and Finance teams.  

So, how do you map the work being done, who has responsibility and assess cost, so you can evaluate your current state, identify gaps and model your future organization with confidence? 

How orgvue helps

orgvue is a SaaS platform that links people data to activity data, so you can see the cost and effort of each activity and who’s doing it. It’s purpose-built to enable you to analyze your organizational structure and redesign when needed. 

Understand how your business is doing in terms of:

  • Fragmentation: are too many people focused on the same activity? 
  • Functional alignment: is the HR team doing something they shouldn’t be doing? 
  • Overwork: do smaller teams work more hours than larger teams? 
  • Focus: who in the organization spends the most time on operational work? 
  • Role clarity: are the different roles and responsibilities clear to everyone? 
  • Time sink: do some activities drive more overtime than people say they do?
orgvue shows the individual, their job title and the activities they spend their time on 
orgvue displays actvities, locations and which teams perform them

Analyzing activities

orgvue helps you see what activities are being done, by whom and where there might be gaps, so you can redesign your organization.

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see

Analyze how effectively activities are being done

  • Merge your HR data with your activity data in orgvue 
  • Build an activity taxonomy, so you know exactly what work is being done and by whom 
  • Understand where there might be gaps and spot areas that need your attention  
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design

Model your organization in a safe environment 

  • Model activities and tasks using orgvue’s drag-and-drop functionality 
  • Instantly see the financial impact of your decisions 
  • Chose the model that works best for your organization
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plan

Use best-in-class methodologies to make your changes

  • Use the designs you created to make data-driven decisions 
  • Plan how you’ll make the move to your future organization 
  • Put your strategy into practice
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monitor

Track and monitor progress against your plan

  • Regularly assess your progress and course-correct initiatives as circumstances change 
  • Engage stakeholders across the business by exporting and sharing visuals straight to Microsoft PowerPoint 

Take advantage of orgvue’s expertise and best practice

See how orgvue can help you get the right people doing the right work

1

Understand your current state

Import data from different sources, such as your finance or HR system, and merge it with activity data in orgvue to understand the work people are doing. From there, build an activity taxonomy that reflects your organization’s service delivery model. You can also use orgvue’s activity analysis survey to gather information on how people spend their time and add it directly into the platform.  

Activity taxonomy in orgvue, showing what work is being done across the business
Visualizing the cost of activities: are you over or under-investing in some areas?

Using your HR, activity and finance data, extrapolate the cost and effort of the work being done and spot areas that need your attention. Instead of just looking at people and positions, look at activities and tasks, and analyze how effectively these are being done. 

Answer questions such as: 

  • What is the cost and full-time-equivalent of each activity? 
  • Should we be spending more time on certain activities? 
  • What job roles are involved in different tasks? 
  • Are senior people performing operational tasks? 
  • Are activities fragmented and can they be consolidated? 
2

Assess if people are doing the ‘right’ work, aligned to their role

Having understood who performs what work, use orgvue to analyse if people are doing the ‘right’ work. Assess whether people are doing what they’re responsible for, comparing actuals with targets for each role, alongside how consistently work is allocated across similar roles. Use these insights to prioritise opportunities for workforce, organization and process redesign. 

You can use orgvue’s built-in role target setting feature to accelerate role design if data is unavailable from other sources. Reveal answers to questions such as:    

  • Are people doing the right work? 
  • Are there opportunities to standardise and clarify role design? 
Viewing activities at a granular level: how effectively are these being done? How much is it costing and who is involved? 
Modeling in orgvue: seeing the direct financial implications of automating the ‘prioritize content pipeline’ activity 
3

Model scenarios and instantly see the impact on your organization

Using orgvue’s drag-and-drop functionality, model changes to your organization in a safe environment, reverting back whenever needed. Model the impact of actions such as automating, stopping, offshoring or investing in specific activities.See the impact of your scenarios on the work (what is the new cost of a process?) and people (who will have excess capacity after automating a particular process?) to inform your business case and action plans. Find answers to questions such as: 

  • How will my costs be impacted if I outsource the marketing team? 
  • What if we automate a process? 
  • What if I consolidate a task? 

Customer story:

Activity analysis to develop a scalable store model for role design

orgvue was the key to uncover previously unknown truths about how time was spent in store and provided us with actionable insights to optimize the work

VP of Org Design

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Business goal

  • Develop a new global, scalable structure for over 500 stores worldwide 
  • Allocate time for store roles and assess the relationship each role has with activities 
  • Optimize work: understand whether employees are using their time effectively 

Solution

  • Surveyed 166 employees from 26 retail stores, looking at subsets of activities 
  • Aggregated global employee data to determine time allocation and accountability of roles 
  • Provided executives with data to confidently redesign roles and their internal labour model, and course-correct in the future 

Activity analysis data sheet

 Download the orgvue activity analysis data sheet and find out how orgvue can help with mapping the work that’s being done and assessing its cost.

Understand whether you’re investing your resources in the right way. Discover how to:

  • Build a process taxonomy and visualize the work that’s being done
  • Understand how activities are being done and spot areas that need attention
  • Model scenarios and see their impact

Design your business of tomorrow, today

Discover what orgvue can do for your organization first-hand, request your free demo.