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Workforce planning

Now is the time to link your strategy to your people, and bring strategic workforce planning, organization modeling and operational workforce planning into one place.

Why now?

Digital disruption. Customer expectations. Market shifts. Competition. The great resignation. Skills gap… the list of change drivers is long.

For today’s organizations, change is constant and unpredictable, and changing your business means changing the workforce to suit. The time has come for businesses to link their workforce to their business strategy. To think resilience, agility, and shorter planning cycles. In other words, to think continuous workforce planning.

Read the press release announcement of the industry’s first workforce planning solution that brings together strategy and people.

What is workforce planning?

Workforce planning is the process of identifying what an organization is going to need in terms of workforce skills, capability and cost to achieve its objective, and planning for that in both the short and long term. It connects strategy to people, and enables different teams to work together towards a common vision.

Benefits of workforce planning

Effective workforce planning drives productivity

Studies have shown that effective workforce planning can double productivity. But what exactly do we mean by ‘effective workforce planning’ and what does it include?

  • A process that aligns the deployment of your workforce to deliver strategic business goals
  • A planning baseline that segments the workforce into key organizational dimensions and understands current cost and headcount
  • The ability to instantly identify gaps between workforce supply and demand over time
  • The ability to model and assign the right people with the right skills to appropriate work
  • Continuous monitoring of progress against both the workforce and business plan, and the ability to course correct as things change

Why Orgvue?

Orgvue provides the technology foundation you need to align your workforce capacity, capability and cost to your strategy. How? By bringing together strategic workforce planning, operational workforce planning and organizational design in one continuous planning cycle.

Leaf, Plant, Logo

Strategy to people

A single technology that brings together the planning needs of Finance, HR and the business

Spiral, Coil, Disk

Data visibility

Overcome data challenges by creating a single source of truth to track baseline, actuals and plan at scale

Envelope, Mail, Blackboard

Business alignment

Align your team efforts to a common vision

Petal, Plant, Flower

Secure collaboration

Minimize risk with a safe environment to model, plan, and consolidate efforts

Business agility

Today’s market is unpredictable. Adopt shorter planning cycles and the ability to pivot when needed

Workforce planning resources

Infographic

Continuous workforce planning: turning theory into practice

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Research report

Workforce Planning — How to Use Technology to Support Planning Processes

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Ebook

Workforce Planning Forrester Consulting Study 2022

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Press release

Orgvue workforce planning launch announcement

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Video

Workforce planning video – see Orgvue in action

Watch video

Contact Lens, Person, Human

Article

Transform your workforce with empathy

Read article

What does it look like in practice?

Orgvue presents your data in an incredibly powerful way, allowing you to see your business like never before. Make fast decisions and confidently design the organization you need to achieve your business goals, all the while tracking progress against your plan.

Build a strong planning baseline

Bring in data from your HRIS system, cost information, budget from Finance, payrolls or other planning systems.

Gather your data in one place, segment your workforce using key dimensions and see your organization clearly using powerful visualizations.

Answer questions such as:
  • Do I have the complete scope of position records for planning?
  • What is the distribution of positions and segments for my delegated planners?
  • Where in the organization am I over or under invested today?

Learn more about bringing in your workforce data together:

data harmonization

Setting up the demand planning in Orgvue – after having brought the data in, determine what your demand is going to look like over time

Viewing current plan (blue bars) and comparing it to strategic demand plan (orange)

Strategic workforce planning: Align your plans with your business strategy

Translate assumptions and simulate future demand and supply forecasts. Understand the long-term risks and opportunities related to workforce changes and model gap management scenarios.

Answer questions such as:
  • How well prepared are we for a worst case scenario?
  • Which business units have the largest gap between supply and demand?
  • How can we ensure we have the right competencies to execute our strategy?

Organization modeling: model in a safe and controlled environment

Simulate changes using Orgvue’s drag-and-drop simplicity, and instantly see the impact on your plan

Answer questions such as:
  • What if I closed five positions in a specific region, in two years?
  • What if I modified reporting lines?
  • What if I outsourced the R&D team?

Learn more about organization modeling for workforce planning:

organization modeling

Modeling in Orgvue: making changes to position (right-hand side), and seeing the implications of those changes (left-hand side)

Seeing the supply versus demand gap for different role clusters, per quarter

Operational workforce planning: Define how you adjust positions in your workforce plan

Compare ‘as is’ and ‘to be’ costs, and forecast net full-time equivalent cost demand over time, highlight critical gaps, finalize budget and cost plan and delegate planning tasks across business units.

Answer questions such as:
  • Do any of my adjustments need validation?
  • Where have I increased or decreased my teams cost?
  • What roles am I planning to invest in the most in the coming periods?

Tracking and monitoring: report on key metrics over time and see how they vary from your plan

Monitor actuals down to position level and review your plan accordingly.

Answer questions such as:
  • Am I actually meeting my planned headcount and cost? Which departments are off-plan?
  • Where do I need to adjust my plan due to unknown events?
  • Which functions or geographies are delivering to plan and which require further investigation?

Learn more about tracking and monitoring your workforce plan in Orgvue:

tracking and monitoring

Viewing the progress between what was planned and the actuals (top chart), and wherever there’s a gap, understanding where it comes from and who’s accountable (in the bottom chart)

Customer story

Delivering workforce planning though standardized processes, teams and technology

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CFO

Business goals

  • To improve processes and governance across the business, with a focus on aligning the HR and Finance functions and link strategic plans with operational plans
  • To provide the right tech for HR and Finance to confidently deliver workforce planning and minimize risks of error
  • To make sense of data scattered across multiple worksheets and systems, and increase overall confidence

Solution

  • Brought in data from multiple spreadsheets, an HR system and a Financial system into Orgvue, creating one single source of truth
  • Standard reports created for HR analysis and financial reporting, tracking, and monitoring (with a focus on cost)
  • Eliminated friction and improved collaboration between HR and Finance, by getting them to work towards the same objectives
  • Trained superusers (HRBPs and financial analysts) to use Orgvue’s workforce planning capability

Solution brief

Workforce planning

Read the solution brief to learn how Orgvue can help you to align your workforce to your organization’s goals with continuous workforce planning.

  • Common challenges to overcome with continuous workforce planning
  • 4 steps to continuous workforce planning
  • A SaaS platform that changes everything
  • A customer case study

Request your free demo

Design your business of tomorrow, today. Discover what Orgvue can do for your organization first-hand.